Travel Advances, Car Rentals, and Travel Packages

  • Travel Advances - Cash Travel Advances can be obtained if incurring costs and subsequently being reimbursed present a financial hardship on the traveler. UCSB prefers travelers use other means of booking travel such that the University is billed directly for the travel expenses. The prefered method is using Connexxus to direct bill travel expenses. In the event that a travel advance is still needed please complete the Travel Advance Request Form below:
    • Travel Advances can be obtained through Concur by submitting a Request in the "Requests" tab and subsequent travel advance request.
    • For information on submitting a travel advanec request please contact
  • Car Rentals - Travelers can book car rentals directly through rental companies. However when doing so travelers must use the reference ID numbers below for each rental company. UC contracts automatically cover rental car insurance and additional insurance should be declined. UC will not reimburse purchase of additional insurance.
  • Travel Packages - Reimbursements of travel packages through vendors like Orbit, Expedia or Travelocity are only allowed if you can provide an itemized breakdown of the expenses. You must be able to provide the exact amount charged for airfare, car rental, lodging, etc. Travel packages should not be booked unless you have confirmed that each aspect of the package will be separately itemized. The University strongly discourages purchase of travel packages through vendors such as Travelocity and Expedia.